User Involvement and Data Governance
involvement is central to TSDS, from the initial research and design
phase (see our Project History page for details) to the
project's implementation and ongoing maintenance and governance of the
There are a number of ways that users and stakeholders can become
involved on TSDS, including providing feedback on the system and
participating in the data governance process. (For more options for user or
general stakeholder involvement in TSDS, visit the Get Involved! page.)
All data collected by TEA must be reviewed via the
TSDS data governance process. This process provides user oversight
on how TEA collects legislatively mandated data from LEAs AND on any
changes to data collected for the studentGPS® Dashboards.
(ITF = Information Task Force, PCPEI = Policy
Committee on Public Education Information)
The first formal groups that are involved in
the process are the Advisory Committees. Each ESC has appointed TSDS "Champions"
who are responsible for support and communication about TSDS in one of four
areas: studentGPS® Dashboards,
TSDS PEIMS, TSDS Unique ID, and
Collectively across Texas, the ESC champions
in each area make up the four Advisory Committees.
TEA will regularly
meet with these Advisory Committees to alert them to upcoming changes to TSDS
and to elicit feedback on the system. Advisory Committee members should
communicate any forthcoming changes out to the LEAs and solicit user feedback.
In addition, the Advisory Committees will provide ideas and guidance to the TSDS
data governance participants. However, the governance of any state or federal
mandated changes begins in the ITF governance committee.
The Review and
The TSDS data governance process is the outcome of an
external review of TEA's legacy data governance structure. One of the review's
key recommendations was that internal and external groups be included in the
process of setting data policy for TSDS. Consequently, the TSDS data
governance process includes three main bodies:
- TEA’s Information Task
Force(ITF)—which is made up of ESC PEIMS
Coordinators, school district PEIMS Coordinators, school district dashboard
representatives, charter school PEIMS Coordinators, PEIMS software vendors, and
TEA staff serving as information resources—makes
recommendations to PCPEI regarding PEIMS and TSDS data. Note that ITF members
are appointed by the Policy Committee on Public Education Information
- The external PCPEI—which
is made up of school district Superintendents or their designees, ESC Executive
Directors, and TEA staff serving as information resources—reviews ITF’s recommendations: PCPEI makes binding decisions
about general TSDS data. They also make formal recommendations to the TEA Data
Governance Board about PEIMS and other federal- or state-mandated data. Note
that PCPEI is mandated by the Texas Legislature and appointed by the
Commissioner of Education: 19 TAC §61.1025 (c).
- TEA’s Data Governance Board—which is made up of the directors of TEA divisions that use
state and federally mandated data as well as legal and security
representatives—approves the implementation of
changes to mandated data. The Data Governance Board also reviews all TSDS
changes from PCPEI for informational purposes only.
changes can come from the state or federal legislature, the data governance
group, TEA, or ordinary users. If you are a system user, you can request changes
to TSDS through any of your representative bodies: the Advisory Committees, ITF,
or PCPEI. Once an idea has been received, it can be channeled through the
process shown above.