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FAQs – studentGPS® Dashboards

What are the studentGPS® Dashboards?

The Dashboards are a collection of information and metrics that provide educators with access to historical, timely, and predictive information on all students to help improve education outcomes for all Texas students. The Dashboards are optional and are available as a resource to all Texas public schools.

Is there a charge for using the studentGPS® Dashboards?

The studentGPS® Dashboards are available at no cost to any Local Education Agency (LEA) that chooses to participate. LEAs wishing to join the Dashboards will need to contact their ESC or a TSDS certified vendor.

Does research show that student data helps teachers improve instruction and outcomes?

Yes. See the US Department of Education report on the subject.

Data

The Dashboards contain more data than is currently collected in PEIMS. Where does the additional data come from? Is the data reliable?

Each LEA will decide whether to use the studentGPS® Dashboards based on the needs and demands of the local education agency's (LEA's) educators. Data in the Dashboards is uploaded from local LEA systems into the TSDS Operational Data Store (ODS) and is aggregated and calculated to display actionable reports in the Dashboards. The information displayed includes PEIMS data as well as operational and assessment data. The data displayed in the Dashboards will be uncertified data that comes straight from the LEAs' local data sources.

What is the relationship between the studentGPS® Dashboards and the DDM?

The studentGPS® Dashboards are an optional user interface to the voluntary data that is stored in the Dashboard Data Mart (DDM) for participating LEAs.

Who has access to the Dashboards?

The TSDS Dashboards are fully FERPA-compliant. Only participating LEA and campus staff will have access to the studentGPS® Dashboards (and any Education Service Center [ESC] users given formal permission by an LEA).

An educator only has access to information about students for whom he or she is educationally responsible. For example, a teacher can only drill down to the details for students in his or her classes, and a principal can only drill down to the students at his or her campus. Student-teacher assignments are made and maintained in the LEA’s student information system. Levels of access for district and campus roles other than teachers, including administrators, counselors, and student support service professionals, are managed by the LEA.

Will the public have access to the data in the Dashboards?

No. Only authorized LEA educators and administrative staff will be allowed to see the data in the studentGPS® Dashboards. The data will not be shared with external stakeholders or the TEA. The public can access aggregated, anonymous education data through TEA's public data portal, TPEIR.

How do authorized educators log into the Dashboards?

Like other TSDS applications, Dashboard access is managed through an educator’s TEAL account. TEAL cannot maintain synchronized passwords between itself and local LEA systems.

The Dashboards provide optional TEAL Auto-Provisioning, which allows LEAs to automate TEAL account creation and Dashboard role requests through the Dashboards without requiring individual educators to manually apply for access through TEAL. TEAL Auto-Provisioning is flexible and can accommodate Dashboard rollout by campus or by educator role.

What happens if a teacher leaves the campus or LEA?

A teacher’s association to a classroom, campus, or LEA is managed by the LEA’s student information system. When those associations change, whether from movement to another campus or classroom or separation from the district, the Dashboard will reflect those settings by updating--or, in the case of separation—by revoking Dashboard access during the next successful load.

Assessments

How will the teachers be trained to use the data in the Dashboards?

TEA has certified vendors and ESC personnel to deliver training for all components of TSDS, including Dashboards. LEAs should contact their ESC or TSDS-certified vendor to schedule a training session.

LEAs may also view the Dashboard Demonstration Videos or download The Metric Story, an introductory pamphlet on using the Dashboards in the classroom, to inform initial or ongoing discussions with teachers.

Which Dashboard metrics relate to STAAR and STAAR EOC?

Multiple Dashboard metrics display or include STAAR and STAAR EOC data:

What detailed information is available at the student level for STAAR and STAAR EOC?

The Dashboards currently provide detailed information regarding a student’s STAAR performance by Reporting Category. TEA does not currently provide STAAR performance by curriculum standard or at the item level.

The studentGPS® Dashboards include a tab for local assessments. Can formative assessment data be uploaded to the Dashboard?

Yes. It is recommended that districts choose to load those assessments that are administered districtwide to ensure that data that is aggregated from the student to the campus and district level is consistent. Assessment vendors should provide their client districts with TEDS-compliant XML extracts, in order for the district to load the data.

LEAs using DMAC can request TEDS-compliant AssessmentMetadata and StudentAssessment files directly from the vendor by emailing DMAC staff.

LEAs using Eduphoria! Aware may download and install the TEDS Assessment Importer (TEDS-AI) for Eduphoria! to generate results files. Built in partnership with ESC Region 10, TEDS-AI allows LEAs to generate assessment results for selected tests in TEDS-compliant XML files when they are not available from the vendor. It currently supports SAT and Eduphoria! Aware and will be expanded to include additional assessments.

If an LEA is currently using Eduphoria!, DMAC, or another system to track student performance, what is the advantage to the LEA to adopt the studentGPS® Dashboards?

The Dashboards complement, rather than supplant these systems. Similar to a car dashboard, the Dashboards will help educators to easily identify students who are below goal on their benchmarks (local assessments) and examine this performance in context with other data, including attendance, discipline, and grades. Systems with more detailed information can then be used to understand specific questions that the student missed and identify additional areas to investigate and re-test.

Can data be drilled down to the Student Expectation level?

Local assessments data can be drilled down to the Student Expectation level so long as the assessment items are tied to specific TEKS.

LEA Implementation

To what extent (if any) will the Dashboards be customizable by the LEA?

The ability to designate which columns of data are displayed on an individual user's Dashboard is built into the Dashboards. In addition, LEAs will have the ability to set their own campus and district performance goals for all metrics and may set metric values related to Grades Below C.

How are teachers trained to use the data in the Dashboards?

TEA has certified vendors and ESC personnel to deliver training for all components of TSDS, including Dashboards. LEAs should contact their ESC or TSDS-certified vendor to schedule a training session.

LEAs may also view the Dashboard Demonstration Videos, visit the studentGPS® Metric Guide, or download The Metric Story, an introductory pamphlet on using the Dashboards in the classroom, to inform initial or ongoing discussions with teachers.

Will administrators be able to track a teacher's watch list?

Yes. Users with a Superintendent, Administration, or Principal dashboard role will be able to view each teacher's watch list(s).

Will administrators be able to track their teachers' usage of TSDS?

TEA is investigating the possibility to make usage tracking information available to administrators.

Whom do I contact for more information?

LEAs should contact their ESC Champions for additional information, an introductory presentation about the Dashboards, or assistance in extracting and loading TSDS data.